51²è¹Ý

51²è¹Ý's financial system accumulates and reports financial information to those responsible for administration of University funds. The University's financial accounting system, PeopleSoft Financials for Public Sector, is specifically designed to support the financial management of colleges and universities. In addition to the standard accounting functions of accounts payable, accounts receivable, and general ledger, it also performs the specialized functions of fund accounting, encumbrance reporting, and grants management. The system maintains a financial database from which standard reports are produced.

Accumulators known as ChartFields are used to track and report on transactions. The chart fields are Fund, Account, Organization, Project/Grant, Program, and Sub-Class. ChartFields are maintained by Financial Systems Support. Email psfinsupport@list.smu.edu for assistance.

Fund

Funds segregate financial information for the purpose of carrying on specific activities and attaining certain objectives in accordance with regulations, restrictions, and limitations. They maintain a self-balancing set of accounts to record cash and other financial resources, together with related liabilities and residual equities or balances.

Length	2 characters
Type	Numeric
Use	Distinguish transactions for traditional fund accounting. Used by Grants and Contracts to distinguish funding source group.
Examples	10 - Unrestricted Fund 12 - Designated Fund 20 - Current Restricted Fund 25 - Plant Fund 30 - Endowment
Required	Yes

Click here to download the complete list of Funds.

Account

Accounts classify transactions as expenditure, revenue, asset, liability, or equity (fund balance) transactions.

Length	4 characters
Type	Numeric
Use	Accumulate transactions by natural classification
Examples	Cash Accounts Receivable Accounts Payable Tuition Revenue Supplies Expense
Required	Yes

 to download a complete list of Accounts (51²è¹Ý Community only).

Organization

Organization codes (Orgs) represent a department or discrete operating unit within the University. Budgeting and reporting occur at the Organization level.

Length	6 characters
Type	Numeric
Use	Accumulate transactions for each individual reporting budgetary unit
Examples	Office of the President College Anthropology Dean of Students Controllers Office
Required	Yes

To view a list of Orgs for your area, contact your Financial Business Manager.

Project / Grant

Project / Grant IDs segregate and track grant and project encumbrances, revenues, and expenditures.

Length	7 characters
Type	Alpha-numeric (alpha character(s) denote(s) type of grant or responsible area for non-grants)
Use	Accumulate transactions for particular grants, projects, or events (used instead of subclass when there is a specific start and end date or when payroll costs will be charged.)  Also used to track costs of phases or segments within a larger project.
Examples	Electrical Magnets Dorm Renovation President's Visit
Required	Only for Grants and Contracts

To view a list of Projects / Grants for your area, contact your Financial Business Manager.

Sub-Class

Sub-class is a flexible accumulator. Sub-class codes are utilized for a variety of purposes, depending on the situation. For example, sub-classes are used to track individual travel receivables.  Individual schools or departments can tailor sub-class for specific reporting needs. However, there are university-wide sub-classes to capture revenues and expenses for specific transaction-types such as University Donations and Training Costs.

Length	5 characters
Type	Numeric or Alpha-numeric
Use	Sub-account to track individual receivables. Sub-account to further break down revenues and expenses. Accumulator for a particular event or type of expense that repeats from year to year. Accumulator for specific University-wide transaction types not covered by an Account.
Examples	Travel Receivables Mock Court Trial Competition University Donations
Required	Only for Travel Receivables

View a list of University-wide sub-classes. To view sub-classes for your area, contact your Financial Business Manager.

Program

Programs are groups of related activities directed toward the accomplishment of sets of identifiable objectives. Program codes are not assigned by a user when inputting a transaction into the system. A system process runs monthly that assigns program codes to transactions based upon a set of criteria. Program categories are used for financial and statutory reporting.

Length	5 characters
Type	Alpha
Use	System-populated on revenue and expense lines in the Ledger based on transaction criteria to provide reporting by functional category
Examples	INST - Instructional Support ACAD - Academic Support STUD - Student Services
Required	Yes (but not at the time of input)

Click here to download a list of Programs.