Students Called to Active Military Duty

Policy number: 12.5

Policy section: Student Affairs

Revised Date: September 18, 2024

1.  Policy Statement

The University is committed to supporting its students who serve in the military and will maintain this and other policies as necessary to support the unique needs of its student serving in all branches of the military.

2.  Purpose

The purpose of this policy is to inform students called to active military duty of their resources and the procedures for pausing academic progress and resolving any questions related to their student accounts.

3.  Course Outcomes

  1. Students enrolled at the University for credit courses who are ordered to active duty have options according to their specific circumstances. All students who are called to active duty need to contact the Dean of Students Office. Students leaving the University under this policy may direct questions about their status or procedures for Reactivation to the University at any time to the Dean of Students Office.
  2. Generally, there are three possible course outcomes when called to duty:
    1. The student may be able to complete the courses(s) and/ or receive Incompletes. Student will work with the Registrar’s office to determine when the incomplete will be resolved.
    2. The student may be able to Drop courses if they are unable to receive an Incomplete.
    3. The student may be allowed to Withdraw completely from all courses.

4.  Applicability

All students called to active military duty are covered under this policy.

5.  Questions

Questions about this policy should be directed to the Dean of Students.

Appendix A: Definitions

“Drop” refers to release from one or more classes, with a grade of “W” recorded.

“Withdraw” refers to release from all classes, with grades of “W” recorded.

“Incomplete” refers to an agreement between the instructor and student for the student to complete the course at a later date. A grade of “I” is issued until the remaining coursework is submitted and graded.

“Reactivation” refers to the process by which a student can enroll at the University following a period of 2 or more regular (fall/spring) terms of no enrollment.

Revised: September 18, 2024

Adopted: March 5, 2002

The official University Policy Manual is housed in the Office of the University Secretary. The University Secretary is responsible for maintaining new and updated policies and for maintaining this website. Should the official University Policy Manual conflict with any internal policies, procedures, departmental administrative rules, or guidelines, that may be contained in manuals provided by schools, departments, or divisions within the University, the official University Policy Manual controls.