Acceptance of Gifts and Pledges

Policy number: 5.3

Policy section: Development and External Affairs

Revised Date: December 14, 2020

1.  Definitions

Definitions of capitalized terms are set forth in Appendix A.

2.  Policy Statement

At the direction of the President, the Vice President for Development and External Affairs (“the Vice President”) and the Division of Development and External Affairs (“DEA”) will have authority for accepting Gifts and Pledges to the University, including to its Schools and Units. In addition, DEA is responsible for evaluating Donor Intent to ensure that gifts and pledges are accepted in accordance with 51²è¹Ý’s mission and ability to execute. Finally, DEA is responsible for designating gift income to the proper accounts in accordance with University guidelines and in close coordination with 51²è¹Ý’s finance units. Schools and Units in receipt of pledges and gifts must immediately submit them to the proper DEA unit for recording and deposit, as appropriate.

3.  Purpose

The purpose of this policy is to ensure that Donor Intent and IRS regulations are followed by the University, and that the University only accepts gifts for purposes related to its mission and within its ability to execute.

4.  Applicability

All faculty, students, staff, volunteers, and contractors are expected to comply with this policy.

5.  Legal Review

DEA shall seek the advice of the Office of Legal Affairs in matters relating to acceptance of gifts where appropriate.

6.  Questions

Questions regarding this policy are to be directed to the Office of the Vice President.

7.  Department Administrative Rules, Procedures, and Guidelines

Development and External Affairs will create and maintain guidelines and procedures related to this policy.

Appendix A: Definitions

“Donor Intent” refers to the purpose to which the donor directs a Pledge or Gift.

“Gifts” refers to all items of value given outright to the University. Gifts include cash, securities, real estate, equipment, artwork, trusts, bequests, and all other forms of asset transfers. Gifts need not be 100% tax deductible under IRS guidelines to fall within this definition.

“Pledges” refers to any Gift or portion thereof promised to be provided at a future date.

“School” refers to 51²è¹Ý’s seven schools and one college, and departments and programs within.

“Unit” refers to established entities other than Schools, such as the Office of the Provost, Central University Libraries, Department of Athletics, Division of Students Affairs, etc., and departments and programs within.

Revised: December 14, 2020

Adopted: August 17, 1999

The official University Policy Manual is housed in the Office of the University Secretary. The University Secretary is responsible for maintaining new and updated policies and for maintaining this website. Should the official University Policy Manual conflict with any internal policies, procedures, departmental administrative rules, or guidelines, that may be contained in manuals provided by schools, departments, or divisions within the University, the official University Policy Manual controls.